Information for Coordinators
Host Institution Coordinator Guidelines
1. The primary purposes of the three-day internships are to give each Georgia Archives Institute participant:
a brief but meaningful and comprehensive hands-on processing project.
an overview of the components of a well-functioning, comprehensive archival program.
2. Each INTERN will work on a processing project that will:
be suitable for completion in the three-day time period.
include opportunities for experience in the core archival functions of appraisal, arrangement, description, and preservation.
include opportunities for participant to work closely with traditional, paper-based archival materials.
include an opportunity for participant to create a finding aid.
if possible, relate to particular areas of interest / responsibilities which the participant has identified.
allow participant to verify understanding of archival principles by applying them and to understand how to make adjustments so that archival principles fit archival practice.
provide structured feedback on the work accomplished.
3. Each INTERN will gain an overview of a comprehensive archival program through
meeting with archival professional(s) to review and discuss principal issues relating to archival management.
limited tours of the repository, if time permits.
4. Each INTERN will present a report to the teacher and/or board members on his/her internship experience on the final day of the Institute.
5. Each INTERN will be assigned to institutions other than their parent institution, with consideration given to particular responsibilities and/or areas of interest identified by the participant, whenever possible. Participant travel limitations also will be considered.
6. Each COORDINATOR will be an experienced staff member at the host institution.
Each COORDINATOR will have the opportunity to discuss expectations and concerns about the upcoming internships at a meeting to be held during the first week of June 2024.
If COORDINATOR cannot attend the June meeting, they will arrange for an alternate on-site visit from a member of the Georgia Archives Institute board.
The COORDINATOR will select appropriate traditional, paper-based collections for the interns to process
The COORDINATOR will provide directions and arrange for free on-site parking for the intern(s), if it is available.
The COORDINATOR will closely supervise and advise the intern(s)
By May 7, 2024, the COORDINATOR should complete the online GAI Coordinator form.
COORDINATORS will be provided with the name(s) of their intern(s) and a copy of their application(s) by the day of the Institute’s reception: by this time, GAI staff will have met the class and can better assign interns.
Finding Aids
Each intern will be expected to produce a finding aid. Below is a template with the fields that should be included. While it is preferable that the finding aid be created in a standard platform, such as ArchivesSpace, there is no requirement for the format of the finished product. A Word document is totally acceptable, as long as all sections of the finding aid are completed.